Driver EWD Manual — OneRoad
OneRoad OneRoad
Driver manual
Driver EWD manual

Your Electronic Work Diary, end to end.

Everything you need to run the OneRoad EWD app with confidence — from first install to a roadside check. Work through it once at setup, then keep it handy as a reference.

What's inside

  1. Download & install
  2. Sign up
  3. Sign in
  4. Starting a shift
  5. Logging work & rest
  6. Two-up driving
  7. Compliance & records
  8. Troubleshooting
01

Download & install the app

The OneRoad EWD app is free on iOS and Android. Install it on the phone you carry in the cab.

1

Get the app

Search "OneRoad EWD" on the App Store (iOS 12 or later) or Google Play (Android 6.0 or later) and install it, then open it to begin.

Download on the App Store Get it on Google Play
Allow permissions when asked. During setup the app requests location, camera and notifications. Tap Allow — these are required for the EWD to record correctly and warn you before a breach.
02

Sign up

New to OneRoad? Creating your driver account takes a few minutes and you only do it once. Have your driver licence handy.

1

Tap “Continue with Mobile”

On the splash screen, tap Continue with Mobile at the bottom.

2

Enter your mobile number

Type your Australian mobile number and tap Continue. A 4-digit code is sent by SMS.

3

Enter the SMS code

Type the code from your messages. If it does not arrive in 30 seconds, tap Resend.

4

Add your personal details

Enter your first name, last name and date of birth, tapping Continue after each.

5

Verify your email

Enter a valid email and tap Continue, then enter the 4-digit code sent to your inbox to confirm.

6

Select your role — Driver

When asked to choose a user type, select Driver. This sets your account up for EWD recording.

7

Enter your licence & addresses

Add your licence number, expiry, state and class, then your residential and home-base addresses and Record Keeper email. Review and confirm.

The SMS code expires after 5 minutes. Tap Resend if it lapses before you enter it.
Drive your own vehicle and manage a small fleet? Choose Owner Operator instead of Driver — it gives you both the driver app and the fleet portal.
03

Sign in

Already have an account? Signing in takes under a minute — there is no password.

1

Tap “Continue with Mobile”

On the splash screen, tap Continue with Mobile.

2

Enter your registered number

Type the mobile number linked to your account and tap Continue.

3

Enter your SMS code

A fresh 4-digit code is sent each time you sign in. Enter it to access your account.

Once signed in, the app remembers your session — you will not need to sign in again unless you log out or change devices.
04

Starting a shift

Start a shift before you drive. It runs a short pre-drive sequence and activates your work diary for the day.

1

Tap “Start Work” & confirm your vehicle

From the home screen tap Start Work, then confirm the vehicle you are driving or choose a different one.

2

Fitness for work & driving mode

Confirm you are fit to drive, then choose Solo or 2-Up (a two-driver team sharing a sleeper-berth vehicle).

3

Confirm your fatigue scheme

Check your active scheme — Standard, BFM or AFM — is correct before continuing.

4

Enter the odometer & sign

Enter the starting odometer reading, tick the daily declaration, and sign with your finger.

5

You’re ready to drive

A “You’re ready to drive” confirmation appears and your work diary goes live. Your status shows as a colour band at the top of the screen.

If your fatigue scheme is wrong, do not start. Contact your fleet manager or [email protected] to correct it first — starting on the wrong scheme produces non-compliant records.
05

Logging work & rest

One tap switches between work and rest. The colour band tells you where you stand at a glance.

1

Tap to rest

When it is time for a break, tap “Tap here to rest”. Confirm the start time and odometer — the work timer stops and the rest countdown begins.

2

Resume work

Once your required rest is complete, the band turns green (Rested). Tap Start Work to continue.

3

Record all non-driving work

Loading, pre-trip checks and admin all count as Work — even out of the seat. Record them so your hours are accurate.

4

Edit an entry if needed

Tap the pencil beside an event to adjust it, add a short reason, then save — this keeps a valid compliance history.

Blue
Working
Orange
Rest required soon
Red
In breach
Purple
Currently resting
Green
Fully rested
Stay out of the red.

When orange appears, take your rest and watch the countdown. Acting on orange is the difference between a quiet reminder and a recorded breach.

06

Two-up driving

Two-up lets two drivers share a vehicle and rotate work and rest under your fatigue scheme.

1

Choose 2-Up when starting your shift

Select 2-Up instead of Solo. The app pairs you with your co-driver and manages both work/rest states.

2

Pair with your co-driver

If they use OneRoad, a 2-Up code is sent for them to enter. If not, enter their name, licence, scheme and diary number to log them as a temporary second driver.

3

Rotate work and rest

Only one driver can work at a time. When one taps Rest, the other may work. Each driver sees their own diary and countdowns.

4

End independently

When the shift ends, each driver ends and submits their own diary.

Under two-up rules, time as a non-driving occupant in a moving vehicle may count as rest — subject to your scheme. Confirm eligibility with your fleet manager.
07

Compliance & records

The app tracks your hours continuously and gives you a clean view for a roadside check.

1

Check your status anytime

Your live compliance status is on the home screen — time worked, time rested, and time until your next mandatory break.

2

Act immediately on a breach

If the app flags a breach, pull over safely and rest. The alert states exactly what rest is required. Do not keep driving — your fleet manager is notified automatically.

3

Show Compliance View at a check

Tap Compliance View to display your last 28 days in the official format. Tap the mail icon to send a secure PDF to an officer or your Record Keeper; an officer can add an annotation.

4

End your shift

Tap End Shift, review the summary, make any last edits, then Confirm. Once submitted, your EWD locks to comply with NHVR rules.

Your records are stored securely by OneRoad for 3 years — well beyond the regulatory minimum. Need to fix something after submitting? Contact your Record Keeper.
08

Troubleshooting

Common issues and how to resolve them quickly.

I didn’t receive my SMS verification code
Wait 30 seconds and tap Resend. Check the number you entered is correct and that your phone isn’t blocking unknown senders. Still stuck? Email [email protected].
My vehicle isn’t in the list
Vehicles are added by your fleet manager in the web portal. Ask them to register the vehicle’s rego before your shift.
My fatigue scheme looks wrong
Do not start your shift. Contact your fleet manager to correct it — starting on the wrong scheme produces non-compliant records.
The app lost my GPS location
Set OneRoad’s location permission to Always in your phone settings. In poor signal the app keeps recording time and syncs location when signal returns.
I forgot to record a rest break
Contact your fleet manager. Records can be amended by the Record Keeper within the regulatory timeframe.
The app is crashing or won’t load
Force-close and reopen, then check for an update in the App Store or Google Play. If it persists on the latest version, email [email protected] with your device model and OS version.

Need a hand?

Visit the help centre or email [email protected] — a person will help.

OneRoadOneRoad
The predictive intelligence layer for heavy transport. This guide is for OneRoad EWD subscribers.
Support & FAQ  ·  Compliance  ·  [email protected]